Cayuse Holdings
  • 11-Jan-2021 to Until Filled (HST)
  • Cayuse Government Services
  • USA
  • Full Time

Cayuse Government Services (CGS) is committed to excellence by providing innovative and flexible solutions to State, Municipal and Tribal government clients. CGS also provides mission-critical technology delivery as a shared service in our Oregon Technology Delivery Center, which also provides support to CGS' Federal Government clients. Core service areas for CGS include Information Technology Consulting & Integration Services, Centers of Excellence (CoE's), Document/Image Management & Processing, and Service Desk/Help Desk (L1, L2, L3, Deskside) Support Services.

Job Description: 

As a part of Cayuse's Operations group, specifically the Program Management Office (PMO) organization, the PMO Analyst will provide direct support to one or more Program Managers and multiple Project Managers to facilitate all administrative requirements in the execution of client contract/project requirements throughout their lifecycles.

The PMO Analyst UXO/Environmental Service Line Support role will specifically provide assistance in the management and execution of contracts related to our Unexploded Ordnance/Environmental Service Line Managing Director and their team.

  • Program-centric Accounts Receivable functions determine projects requiring invoicing for the period, prepare monthly invoice requests to Finance/Accounting, track Finance/Accounting's preparation of invoices and submittal to client, track outstanding invoices for follow-up by Project Manager, run Accounts Receivable Aging reports in CostPoint7
  • Support overall technical, operational, contractual and financial management of projects
  • Assist project managers in creating schedules, work plans, project work packages, project reports, and invoices
  • Supports and ensures performance of technical support on projects or tasks in accordance with contract requirements and appropriate policies, procedures and guidelines.
  • Optimize operating results in terms of cost, methods, and personnel and implements quality assurance program directives.
  • Assist with population and maintenance of program/project management information system data
  • Monitor and manage Quality Management System (QMS) compliance for projects within the Environmental / UXO Service Line
  • In coordination with project manager, manage QMS project/contract close-out process
  • Track deliverables and deadlines for multiple concurrent projects, maintaining version control
  • Work directly with field staff (by phone and videoconference) to assist with timesheet and expense report entry
  • Prepare monthly USACE exposure hours reporting for Program Manager review and submittal to USACE point-of-contact
  • Proofread, organize, and assemble project deliverables/documents
  • Maintain proactive awareness of all current projects and proposals through communication with the Program Manager and project managers
  • Maintain Program internal meeting calendar and arrange internal and external teleconferences/ videoconferences
  • Assist in drafting project proposals and requests for information documents
  • Review subcontractor and vendor invoices and back-up documentation for accuracy and completeness, and liaise with subcontractors and vendors as directed by project managers to resolve issues
  • With Program / Project Manager assistance/direction, assist in drafting cost estimates and quotes, and obtaining vendor/subcontractor pricing
  • Assist in project capture and business development efforts, including formatting and assembly of past performance documentation, staff resumes and other document components
  • Participate in creation of strategies for more effective execution of Environmental / UXO Program activities and work with the finance representatives to assist with annual budgeting and forecasting
  • Assist Program Manager and project managers in responding to internal requests for information from other Cayuse staff/departments
  • On a project-basis, prepare community outreach press releases and coordinate their publication
  • On a project-basis, organize public meetings and coordinate to identify and secure public meeting venues
  • Operate videoconferencing equipment, record and prepare meeting agendas and minutes for project-related meetings and internal discussions
  • Equipment and supply purchasing at Program Manager's direction
  • Other duties as assigned by Program Manager
  • Reports to: Managing Director Program Management Office (PMO)
  • Direct Support - Managing Director, UXO/Environmental Service Line, other PM's as available

Job Requirements:

  • Requires a Bachelor's degree in Environmental Science, Business Administration or a related field, or equivalent experience;
  • Minimum 3 years in a project-based environment in a support role, (Admin, Accounting, Delivery). Demonstrated relevant experience supporting administrative, contractual and organizational needs of multiple technical staff
  • Department of Defense (DoD) or familiarity with military munition remediation projects desired
  • Monitor and manage Quality Management System (QMS) compliance for projects within the Environmental / UXO Service Line
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) applications
  • Proficient in Adobe Acrobat
  • Ability to multi-task and work in a fast-paced environment, while maintaining attention to detail
  • Proven organizational skills in an environment supporting multiple technical staff
  • Familiarity with Program Management Institute (PMI) philosophy and programs
  • Computer-aided drafting design experience a plus
  • Demonstrated working knowledge of the FAR and other government regulations;
  • Demonstrated understanding of and experience with federal contracting approaches and vehicles, including IDIQs, CTAs, Category Management, best-in-breed, etc.
  • Must be able to pass a background check. May be required to obtain a federal security clearance additional background checks as required by projects and/or clients at any time during employment.
  • Valid driver's license

 

Additional Skills: 

  • Excellent interpersonal and communication skills
  • Highly motivated and is at ease with handling or managing multiple tasks at any one time
  • Excellent business acumen and industry acumen Ability to maintain effective and proactive communication with multiple Program staff and non-Program staff (email, telephonic, instant messaging, meetings) across multiple time zones
  • Ability to forge new relationships, individual and teaming in nature

 

Working Conditions:

  • Minimal travel anticipated, but must be able to travel as needed
  • Normal physical conditions
  • Professional work environment
  • Must work a flexible schedule, including evenings and weekends, as needed
  • Lift and carry weight up to 50 pounds

 

 

As an equal opportunity employer, Cayuse Government Services is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact our Operations Department at (541) 278-8200 for assistance.

 

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